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Benefits and Dis-benefits of Web-based HR software

Web-based HR management software supports companies in performing essential tasks such as scheduling, performance tracking, recruitment, and payroll. If your company requires them, you have two main options: installing computer-based software or accessing web-based software through the browser. Many companies adopted web-based HR software systems in recent years as it has more benefits than other alternatives. If you're considering adding new web-based software to your organization, it is crucial to consider both benefits and dis-benefits of web-based HR software.

Instant availability

HR department could start using it immediately as many companies have signed up for a paid version of a web-based solution. They don't have to wait for a long time to download large files or proceed with any installation process. If the computer has a compatible web browser, you don't have to install any new application to run HRIS management software. Another benefit of having web-based HR software, which is available immediately, in addition to the ability to use it directly, is the avoidance of large-scale implementation projects. As mentioned above, getting several of these platforms up and running the programs on a browser.

Get Easy access

You should use the web-based technology on a laptop with the help of adequate internet connections. Some providers may also offer mobile phone or tablet access. The system automatically stores personnel information on a central server so that your data is always available. As a result, there is no need to get a copy of files or applications from one computer to another.

Get Regular backups

Most cloud software developers regularly back up all of your employee and HR data stored in their HR systems. You don't have to bear any loss of your important data. Similarly, no information is lost if an office computer's hard drive stops working. An employee could immediately switch to another computer and continue working.

Get Regular Auto updates

Web-based programs automatically get an update. There is no necessity to download or install updates manually. This will also increase reliability and saves the time and effort of the organization. By updating web-based HR systems on their own, your IT department is no longer required to take on the task of update the software every time it's necessary so that they could spend their time on other tasks. In addition, because most of the platforms perform updates in their background or when the system is not in use, you could avoid the inconvenience of having the software down during the working day.



There are comparatively minor disadvantages compared to manual HR management, but we highlight some of the disadvantages below.

Risk factor

One of the major disadvantages of online file storage and global access is that it increases the risk of data breaches by external parties. All the personal data must be routed throughout the internet before it reaches a web-based server. Although security software and encryption diminish the risk factor.

Depend upon internet

Web-based attendance or HR management system makes your company more dependent upon the internet. When downtime occurs, your HR employees lose the ability to access the data and proceed with any usual HR tasks. It will make the management system worst. To avoid this, you may prepare rough manual sheets on your computer.

Unexpected changes

Web-based HRIS systems have the potential to make changes in software or a plan. For example, the provider may increase its subscription fee or require a new browser that will require hardware upgrades. However, your company may permanently purchase the current edition of any web-based system through one-time payment, making the cost more predictable. This software remains the same unless you should decide to replace or upgrade it.


Some companies find it challenging to utilize web-based human resource management software with other business applications. This generally happens when they use cloud-based software from multiple vendors or continue running specific computer-based programs. It is essential to evaluate the compatibility of your different systems before trying to use them all together.

Final words

As observed from the above benefits and dis-benefits, you should have to choose software which has more benefits rather than dis-benefits. Of course, there are still some possibilities that your company may require to change after implementing the software. Else, it is necessary to evaluate your current and planned requirements before choosing any software.